The role of the Harrogate Rambling Club Membership Secretary is to:

Handle Membership Enquiries: 

• Answer telephone queries

• Send a Club information pack to enquirers by 2nd class mail

Enter Details of New Members in the Club Records: 

• Send the Club "New Members" pack by 2nd class mail

• Add email address to Outlook distribution list

• Record name, date, amount in the Members database.

• Record new members' payments and bank them

Publication of  Each New Programme: 

• Print Address labels for current members.

• Help the Programme Secretary with sending out programmes.

• Send a letter and a copy of the programme to Tourist Offices, Libraries and Advertisers.

• Print copies of Membership lists for committee members as required.

Manage Annual Renewals: 

• Provide sufficient Renewal Slips for mailing with the Dec-March programme.

• Process Renewals from mid Nov to end of Jan.

• Send reminder letters mid January to members who have not renewed

Other Activities: 

• Attend committee meetings and report on membership numbers and email addresses.

• Tell Programme Secretary how many programmes are needed for each issue

• Send out emails for club business/walk changes as required (send to members as BCC)

• Report on Web Stats on behalf of David Peckett (Web Master)

• Maintain stocks of the information and joining pack stationery

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