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Produce a Walks Programme three times a year
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Gather and write up Club-related information for inclusion in the general
sections of the Programme
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Edit content where needed to improve clarity and conciseness
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Agree with the Walks Collectors Co-ordinator appropriate dates for completed
walks slips to be received
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Maintain up to date databases of Walk Leaders’ contact details and tarting
location of walks (including grid reference, OS map, mileage from Trinity and
parking)
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Where deemed necessary, check accuracy of information on walks slips
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Liaise with walks Collectors and Leaders as appropriate during the production
process
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Obtain quotes from, appoint and brief printers
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Liaise with printers throughout the production process
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Agree the size of print runs with the General Secretary
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Agree with the printer the colour of each Programme cover
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Ensure as far as possible that the content of the Walks Programme is accurate,
clear and up to date
-
Circulate the final draft of each new Programme to all Committee Members prior
to it being sent to the printer
-
Advise Committee Members of the practicality of last minute changes to the
Programme
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Manage the production of flyers to accompany the Programme
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Check first and subsequent proofs as necessary
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Advise advertisers as regards layout, design and format of advertisements
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Send final soft copies of the Programme in both Word and Excel formats to the
Web Master, and advise him or her of the date on which the information can be
uploaded to the Club website
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Obtain Membership address labels from the Membership Secretary
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Purchase appropriate stamps and envelopes for sending out the Programmes
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Organise a volunteer team of Club Members to put the new Programmes into
stamped addressed envelopes
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Post new Programmes to all Club Members
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Make progress reports to Committee Members at Committee Meetings and to Club
Members at Annual General Meetings
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Keep receipts for expenses and submit on Expenses Form to Treasurer
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Maintain the Programme Secretary’s archive of past Club Programmes
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Liaise regularly, especially by email, with other Committee Members
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Attend committee meetings and other meetings, including the AGM
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Support Committee decisions once agreed
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Maintain the Members’
Handbook
